SI Nyon deployed Optiverse to 18 users, now records 75% of meetings, saves key project leads 2 to 3 hours per week, and proved the value strongly enough to expand across the wider City…
Services industriels de Nyon provides sustainable energy and multi-utility services across the Nyon district, covering electricity, water, gas, district heating, and other energy services. Like many public-sector organizations, the team runs high-stakes meetings with many stakeholders and decisions that must be traceable later.
Before Optiverse, writing meeting minutes was slow, inconsistent, and sometimes skipped entirely. Minutes were handwritten or drafted in Word, often centered only on final decisions, with little context and too much time spent reconstructing what had happened afterward.
Today, 18 users rely on Optiverse across SI Nyon, with 75% of meetings recorded, 75% of minutes centralized in Asana, and key users saving 2 to 3 hours every week. The result was strong enough to trigger a broader rollout across the City of Nyon, bringing Optiverse to more than 35 licenses overall.
SI Nyon's minute-taking process looked like what many public bodies still live with: too much manual work, incomplete records, and important information that became hard to retrieve once the meeting was over.
Optiverse became a reflex almost immediately. Teams kept running meetings the way they already did, but recording, transcription, and project follow-up were now captured automatically. The Optiverse team's responsiveness also helped build trust quickly.
For SI Nyon, the win was not just speed. Governance improved because minutes, decisions, and actions became easier to track, easier to verify, and easier to centralize across projects and departments.
The detailed protocol is the most-used feature because it turns full meetings into usable minutes with far less manual effort.
Instead of digging through old files, SI Nyon can find a topic from past meetings in seconds.
Minutes and project follow-up live directly inside Asana, which gives the team one cleaner place to track actions and decisions.
“There is still a little review to do, but the essential work is already done. I save an enormous amount of time.”
For project leads like Ingrid, the biggest win was getting rid of the exhausting double task of facilitating the meeting while also trying to write a complete record…
Recording became the norm rather than the exception. SI Nyon now records about 75% of meetings, which dramatically reduces the risk of missing context, incomplete minutes, or decisions…
The initial SI Nyon rollout created enough confidence to expand Optiverse into another City of Nyon department. That broader rollout is now above 35 licenses in total, which…
Governance keeps records, decisions, and access traceable as the workflow expands across departments.
Show us one recurring meeting. We will map what to capture, understand, and automate.
